In Rekonnect, Documents are essential resources that support training and product understanding. These may include user manuals, regulatory files, instructional PDFs, videos, and images. Documents can be standalone or linked directly to Training Packages and Courses. Proper version control, access settings, and publishing workflows ensure that users always see the most relevant and approved content.
Documents
A Document is any digital file uploaded into Rekonnect to enhance a training or informational experience. These may be PDFs, Word documents, videos, images, or presentations. Documents are often linked to specific training packages or courses, providing context and support for learners.
Types of supported document files:
Rekonnect supports the upload and display of:
PDFs (e.g., manuals, instructions, regulatory info)
Word documents (editable, shown as PDF to users)
Images (e.g., PNG, JPG for diagrams or step-by-step visuals)
Videos (e.g., MP4 files for demonstrations or tutorials)
Presentations (e.g., PPT converted to PDF)
Linking documents to training packages or courses:
Documents can be:
Directly linked to a training package to supplement product information
Embedded in a course as reading material or downloadable files
Used standalone for one-off distribution or as part of a document library
Version control for documents:
Documents follow the same versioning logic as other content in Rekonnect. Only one version of a document can be published at a time. When a new version is uploaded and approved, the older version is automatically archived to preserve regulatory compliance and data accuracy.
Publishing workflow for documents:
Like training packages and courses, documents follow these content states:
Creating – Draft phase
Waiting for Approval – Under review by designated approvers
Approved – Ready for publishing
Published – Live and accessible to assigned users
Archived – Removed from circulation but saved for records
Assigning documents to users:
Documents are visible only to users who have access to the training package or course they are linked to. Administrators manage visibility by:
Assigning training packages to specific customers, internal groups, or distributors
Ensuring only approved and published versions are linked and shown
Replacing and updating documents:
To update a document:
Upload a new file version under the same document entity
Submit for approval and publish it
The previous version will be automatically archived
This ensures users are always presented with the most up-to-date and accurate document without losing historical versions.